We offer a collaborative, client-first culture. This position is an essential member of the team and an integral part of our organization, working with other team members to execute an unmatched client experience. The ideal candidate should have at least 2-4 years of experience in preparing financial plans and a passion for the planning process, as well as experience being client-facing.. They will be crucial in supporting our lead advisor by preparing comprehensive financial plans and analyses for our growing client base. They may also support and collaborate with other team members. The candidate should be an effective communicator and value the support of working closely with a senior advisor. We offer a hybrid work schedule with remote Fridays.
KEY RESPONSIBILITIES
- Develop and maintain strong relationships with clients, fostering trust and loyalty through excellent service;
- Facilitate communication between clients and Lead Advisor ensuring timely follow up on action items and requests;
- Draft and edit correspondence , reports, and presentations, ensuring clarity and professionalism in all communications;
- Proposal & Case preparation for client meetings summarizing financial plans and strategies;
- Gather client data, manage workflows, modify the planning proposals, and handle case notes;
- Participate in client meetings and presentations as required
- Implement and improve administrative processes and protocols to enhance overall office productivity;
- Assist in client retention efforts by proactively reaching out to clients and addressing their needs;
- Coordinate and prep materials for client presentations, meetings, seminars;
- Prep Strategy Agendas for all client meetings and assure Lead Advisor has all the data necessary prior;
- Develop effective communication with team members, clients, strategic professionals and industry contacts;
- Update & trade client portfolios based on quarterly model updates in addition to ad-hoc portfolio rebalancing and new account trading;
- Oversee the updating and accuracy of client information in E-Money;
- Adhere & understand all compliance policies, regulations and procedures including monthly checklists and meeting trackers;
- Attend & Support Client review meetings as directed;
- Maintain organized and up-to-date client files and records accurate and detailed records in Redtail notes ensuring confidentiality and compliance with regulatory standards;
- Assist in Annual Review process in Smart RIA;
- Assist other team members with administrative tasks including calendar management, client onboarding documents and insurance related documentation;
- Participate in ongoing training and professional development opportunities to enhance skills and knowledge.
KEY CHARACTERISTICS
- Excellent verbal & written communication skills with a focus on professionalism and clarity;
- Approachable and respectful with a genuine interest in serving other people;
- Problem solver and strategic thinker;
- High attention to detail with thorough preparation and organization;
- Ability to work independently and collaboratively as a team member;
- Strong organizational and multitasking skills, with the ability to manage competing priorities effectively;
- Self-motivated & has a desire for continuous learning;
- Proficiency in Microsoft Office Suite (Work, Excel, PowerPoint) and familiarity with financial software and CRM systems;
Qualifications
- Active Series 65 License desired;
- Insurance License or ability to attain within a reasonable period of time;
- Bachelors Degree required;
- Registered Paraplanner, QPFP or CFP certification a plus;
- E-Money Experience required;
- Minimum of 2-4 years of experience in financial planning or wealth management;
